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Automated Invoice Sorting & Archiving System
A desktop application that automatically categorizes, archives, and indexes incoming invoices into a searchable archive, replacing weekly hours of manual filing.
Duration
2 weeks
Client
Private client
Completed
2026
Technologies
PythonLinuxWindows
Challenges
- •Invoices arrived in wildly different formats: PDFs, scanned images, e-invoices
- •Categorization rules had to match the client's existing filing logic exactly
- •The tool had to run on both Linux and Windows machines without IT support
Solutions
- •PDF and image processing module extracts text from every incoming format
- •Rule-based categorization engine mirrors the client's own filing system
- •Simple cross-platform Python GUI anyone in the office can use
Results
- 5+ hours saved every week on manual filing
- 100% categorization accuracy on live data
- Searchable archive spanning thousands of invoices
- Zero technical support needed since handover